How to Edit Your Professional Resume Files

One of the most common questions that I receive is related to editing and manipulating resume files. As a part of resume writing and editing services, you receive a Microsoft Word file and a PDF document of your resume draft after review. If the prospect of converting files formats or manipulating files makes you cringe, you’re not alone. This article provides you with a handy guide to update and edit your resume. If you get stuck, contact us for assistance.

Use Microsoft Word to Edit Your Reume

Word LogoOnce you receive a copy of your resume, you’ll need Microsoft Word to access and update the file. Concerned that you’ll need to purchase an expensive piece of software? Don’t be. Microsoft offers Word through its Office365 subscription for approximately $6.99 per month. With Office365 you can then download Microsoft Office applications to your laptop, tablet, and mobile devices.

If you’re an Apple/Mac user, I highly recommend downloading Microsoft Word 2013 or 2016. Almost every question along the lines of “why isn’t my resume formatting properly?” is due to using an outdated version of Word on a Mac.

In the event you have migrated from laptops to tablets and mobile devices, I recommend acquiring an economical laptop with Microsoft Word. Without a copy of Word, you won’t be able to update your cover letter or tweak your resume. EBay is a great place to pick up second hand corporate laptops.

Microsoft offers Word through its Office365 subscription for approximately $6.99 per month.

How to Create a PDF of your Resume from a Word File

Word Logo

Unless an employer specifically requests a Word file, I recommend creating a PDF version of your resume for each job application that you submit. This is a simple process that only requires a few moments of your time. See below:

1) Click on the “File” menu in to the top left corner. Then click “Save As.”
2) Choose the location in which you want to save your file. The Desktop is usually a good choice.
3) Under “Save as Type” select PDF from the drop down list.

Saving a Word Resume as a PDF Document

Voila! You just created a PDF version of your Microsoft Word Resume that will render properly on all PC’s, Macs, tablets, and mobile devices. Like we said, the process sounds far more cryptic than it truly is. Note: You will not be able to edit a PDF file.

How to Create a Second Version of your Resume as a Word File

Because no two job postings are alike, I recommend tailoring your resume and cover letter for each position to which you apply. Before you begin changing your keywords and bullet points you’ll need to duplicate your resume to preserve the original file. This can be accomplished by copying and pasting the original file, and then renaming the duplicated file name.

Duplicating Your Resume File Beginning

Duplicating Your Resume File End

How to Back Up Your Resume Files for Future Use

Resume backup services are included at no additional charge. If you ever lose your resume files, please contact us to retrieve a copy of your resume.

Final Thoughts

As we enter the hiring season, you’ll need to be ready to update and tweak your resume based on each job posting you encounter. If you run into any issues or have questions about editing your resume, contact us for assistance. by calling 561-303-5515 or email ing[email protected]. Happy job hunting!

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